FAQ

Frequently Asked Questions

  1. Q

    1) Which nationalities are allowed to enter the EWAA competition?

    A

    Any artists and art students who live in the East (Japan, China, South Korea etc.) and South East Asia (Singapore, Thailand, Malaysia etc.) and West (UK and other European countries including France, Germany, Spain, Italy, Finland etc. and USA) are eligible to enter the competition. We also allow artists with these nationalities who reside in other countries to enter.
  2. Q

    2) How many entries may I submit? Do I have to fill in a separate form for each entry?

    A

    Both artists and art students are able to register up to five entries per person. You can enter different categories. A discount for three entries is given so we recommend registering a minimum of three works which will increase the chances of being selected. Also, if you enter more than three works we will provide you with a 'Profile Page' for free (normal value £65, see question 10 for details).
  3. Q

    3) What is the Procedure and Timetable after registration?

    A

    After the online selection (20 July - 20 August) by our judges we will announce shortlisted finalists on 1st September --> all shortlisted overseas finalists have to prepare for shipping the work to London --> Send or deliver the work to pre-arranged address in London by 5 Oct or deliver the work to the gallery directly on 19 October (Sun 11:00am -1:00pm) --> the Exhibition starts on 21 Oct (Tue) --> Private view and Opening party will be held on 21 Oct (6:30pm-9:00pm) --> Announcement of all winners followed by Award Ceremony on 23 Oct (6:30pm - 9:00pm) --> Close the Exhibition on 25 Oct (Sat 12:00 noon) --> Collect your work from the gallery (Sat 12:00-2:30pm) by pre-arrangement. See more details at "REGISTRATION" page.
  4. Q

    3) What is the Procedure and Timetable after registration?

    A

    After the online selection (20 July - 20 August) by our judges we will announce shortlisted finalists on 1st September --> all shortlisted overseas finalists have to prepare for shipping the work to London --> Send or deliver the work to pre-arranged address in London by 5 Oct or deliver the work to the gallery directly on 19 October (Sun 11:00am -1:00pm) --> the Exhibition starts on 21 Oct (Tue) --> Private view and Opening party will be held on 21 Oct (6:30pm-9:00pm) --> Announcement of all winners followed by Award Ceremony on 23 Oct (6:30pm - 9:00pm) --> Close the Exhibition on 25 Oct (Sat 12:00 noon) --> Collect your work from the gallery (Sat 12:00-2:30pm) by pre-arrangement. See more details at "REGISTRATION" page.
  1. Q

    3) What is the Procedure and Timetable after registration?

    A

    After the online selection (20 July - 20 August) by our judges we will announce shortlisted finalists on 1st September --> all shortlisted overseas finalists have to prepare for shipping the work to London --> Send or deliver the work to pre-arranged address in London by 5 Oct or deliver the work to the gallery directly on 19 October (Sun 11:00am -1:00pm) --> the Exhibition starts on 21 Oct (Tue) --> Private view and Opening party will be held on 21 Oct (6:30pm-9:00pm) --> Announcement of all winners followed by Award Ceremony on 23 Oct (6:30pm - 9:00pm) --> Close the Exhibition on 25 Oct (Sat 12:00 noon) --> Collect your work from the gallery (Sat 12:00-2:30pm) by pre-arrangement. See more details at "REGISTRATION" page.
  1. Q

    4) Regarding the category, what is difference between 2D-1 and 2D-2? And what is contemporary-II?

    A

    Every year we receive the largest number of entries to the 2D category. Therefore, we have divided 2D with two sections: 2D-I is for normal 2D and one original work made by hand such as painting, drawing, mixed media, etc. 2D-II is for works produced with help of non-hand methods such as print making, wood cutting, etching, computer graphics, etc. (2D-II works are reproducible.) Contemporary-II is for works created by unconventional methods, technique and expression such as installation, conceptual art as well as 2D / 3D works, photography and video.
  2. Q

    5) Can I submit old works?

    A

    Yes, you are allowed to submit an old work if it was produced within the past five years and has not been awarded any prizes previously.
  3. Q

    6) How should I fill out the registration form and how do I pay?

    A

    Use the online registration form which you can find on our official website. Type in your information and select from the drop-down menu and submit. After registration, go back to the Registration page and click the ‘Pay Now’ button which opens the payment form, which allows you to pay by PayPal. We will accept payments made through PayPal and credit card. UK residents can also choose to pay by bank transfer or Internet banking. PayPal is one of the cheapest and safest ways to pay the fees. Even if you have never used PayPal before, you will find it very easy to register and send money. On PayPal’s website, there is a step-by-step guide called ‘How to send money’ available in your native language.
  4. Q

    7) If I register early what will be the benefits?

    A

    If you register more than three entry works you will be given 'Profile Page' which you can produce your CV and gallery by yourself. However, if you are first-time user of Profile Page, it may take time to produce unless you ask our designer to produce it for you. All applicants who enter more than 3 works to the EWAAC (competition) are also eligible to apply for the Artist in residence in Kyoto but if you have Profile Page it will be easier for our selector to see your back ground. So, the sooner you start to produce your Profile Page the better.
  5. Q

    8) How can I pay the entry fees by PayPal or credit card?

    A

    You can pay the fees by PayPal as well as by credit card but PayPal is safer. PayPal is one of the most well-known credit card payment collecting companies and their service can be used in many countries including Japan, South Korea and China. So, when you have time please sign up (free) at PayPal and register your credit card, e-mail and password which will make you easier when you pay the entry fees. You can find PayPal website by Google search. If you wish to pay your entry fees -> go to Registration page and click ‘Pay Now’ button -> Fill in Entry Payment Form and click 'View cart’ button to check your payment. -> If everything is OK click 'Proceed to checkout' button -> Then you can choose whether to make one-off payment by your credit card or by PayPal and if you wish to pay by PayPal just log in and they can pay for you. It is very simple and safe. If you wish to pay by credit card, just fill in all details of your credit card and pay. We will not accept other methods of payment except for UK artists.
  6. Q

    8) How can I pay the entry fees by PayPal or credit card?

    A

    You can pay the fees by PayPal as well as by credit card but PayPal is safer. PayPal is one of the most well-known credit card payment collecting companies and their service can be used in many countries including Japan, South Korea and China. So, when you have time please sign up (free) at PayPal and register your credit card, e-mail and password which will make you easier when you pay the entry fees. You can find PayPal website by Google search. If you wish to pay your entry fees -> go to Registration page and click ‘Pay Now’ button -> Fill in Entry Payment Form and click 'View cart’ button to check your payment. -> If everything is OK click 'Proceed to checkout' button -> Then you can choose whether to make one-off payment by your credit card or by PayPal and if you wish to pay by PayPal just log in and they can pay for you. It is very simple and safe. If you wish to pay by credit card, just fill in all details of your credit card and pay. We will not accept other methods of payment except for UK artists.
  1. Q

    6) How should I fill out the registration form and how do I pay?

    A

    Use the online registration form which you can find on our official website. Type in your information and select from the drop-down menu and submit. After registration, go back to the Registration page and click the ‘Pay Now’ button which opens the payment form, which allows you to pay by PayPal. We will accept payments made through PayPal and credit card. UK residents can also choose to pay by bank transfer or Internet banking. PayPal is one of the cheapest and safest ways to pay the fees. Even if you have never used PayPal before, you will find it very easy to register and send money. On PayPal’s website, there is a step-by-step guide called ‘How to send money’ available in your native language.
  2. Q

    7) If I register early what will be the benefits?

    A

    If you register more than three entry works you will be given 'Profile Page' which you can produce your CV and gallery by yourself. However, if you are first-time user of Profile Page, it may take time to produce unless you ask our designer to produce it for you. All applicants who enter more than 3 works to the EWAAC (competition) are also eligible to apply for the Artist in residence in Kyoto but if you have Profile Page it will be easier for our selector to see your back ground. So, the sooner you start to produce your Profile Page the better.
  3. Q

    8) How can I pay the entry fees by PayPal or credit card?

    A

    You can pay the fees by PayPal as well as by credit card but PayPal is safer. PayPal is one of the most well-known credit card payment collecting companies and their service can be used in many countries including Japan, South Korea and China. So, when you have time please sign up (free) at PayPal and register your credit card, e-mail and password which will make you easier when you pay the entry fees. You can find PayPal website by Google search. If you wish to pay your entry fees -> go to Registration page and click ‘Pay Now’ button -> Fill in Entry Payment Form and click 'View cart’ button to check your payment. -> If everything is OK click 'Proceed to checkout' button -> Then you can choose whether to make one-off payment by your credit card or by PayPal and if you wish to pay by PayPal just log in and they can pay for you. It is very simple and safe. If you wish to pay by credit card, just fill in all details of your credit card and pay. We will not accept other methods of payment except for UK artists.
  4. Q

    8) How can I pay the entry fees by PayPal or credit card?

    A

    You can pay the fees by PayPal as well as by credit card but PayPal is safer. PayPal is one of the most well-known credit card payment collecting companies and their service can be used in many countries including Japan, South Korea and China. So, when you have time please sign up (free) at PayPal and register your credit card, e-mail and password which will make you easier when you pay the entry fees. You can find PayPal website by Google search. If you wish to pay your entry fees -> go to Registration page and click ‘Pay Now’ button -> Fill in Entry Payment Form and click 'View cart’ button to check your payment. -> If everything is OK click 'Proceed to checkout' button -> Then you can choose whether to make one-off payment by your credit card or by PayPal and if you wish to pay by PayPal just log in and they can pay for you. It is very simple and safe. If you wish to pay by credit card, just fill in all details of your credit card and pay. We will not accept other methods of payment except for UK artists.
  1. Q

    7) If I register early what will be the benefits?

    A

    If you register more than three entry works you will be given 'Profile Page' which you can produce your CV and gallery by yourself. However, if you are first-time user of Profile Page, it may take time to produce unless you ask our designer to produce it for you. All applicants who enter more than 3 works to the EWAAC (competition) are also eligible to apply for the Artist in residence in Kyoto but if you have Profile Page it will be easier for our selector to see your back ground. So, the sooner you start to produce your Profile Page the better.
  1. Q

    8) How can I pay the entry fees by PayPal or credit card?

    A

    You can pay the fees by PayPal as well as by credit card but PayPal is safer. PayPal is one of the most well-known credit card payment collecting companies and their service can be used in many countries including Japan, South Korea and China. So, when you have time please sign up (free) at PayPal and register your credit card, e-mail and password which will make you easier when you pay the entry fees. You can find PayPal website by Google search. If you wish to pay your entry fees -> go to Registration page and click ‘Pay Now’ button -> Fill in Entry Payment Form and click 'View cart’ button to check your payment. -> If everything is OK click 'Proceed to checkout' button -> Then you can choose whether to make one-off payment by your credit card or by PayPal and if you wish to pay by PayPal just log in and they can pay for you. It is very simple and safe. If you wish to pay by credit card, just fill in all details of your credit card and pay. We will not accept other methods of payment except for UK artists.
  1. Q

    9) Are there size limitations for entry works?

    A

    If you can directly deliver your work to the gallery on 21th Oct (Sun) between 11:00am and 1:00pm and collect it on the 27th between 12:00 and 3:00pm then you can enter large works up to a maximum width of 1.5m. If you send to our pre- arranged address by courier or delivery, the outside box of a 2D work must be (width + height + depth) = within 1.60m. The size of a 3D work should be (width + height + depth) = within 90cm.
  2. Q

    10) What is the "Profile Page"?

    A

    If you enter more than three works for the competition, we will provide you with a Profile Page for free (subject to T & C). If you enter one or two works, you can have the Profile Page at a discount price (£25, normal value £50). The Profile Page is like your Home Page and you can produce it by yourself with an online manual. If you have your own website, you can link it to your Profile Page. If you enter the EWAA competition you can transfer your final entry package to the judge’s selection site from your Profile Page directly. We will also link to your Profile Page from each of your entry work which will enable our judges to see entrants' backgrounds when they assess their entry work. However, to have a Profile Page is not a required condition for entering the EWAA competition and the Profile Page will not affect the judge’s ultimate selection. All Profile Pages will be listed and introduced at 'East-West Artists Online Directory' which we promote worldwide.
  3. Q

    11) Do I have to pay for the Finalists’ Exhibition if selected?

    A

    If your entry work(s) get through the 1st selection (online by our judges), you are eligible to exhibit in the Finalists’ Exhibition at La Galleria in Pall Mall, central London. You must pay a handling fee of £25 and shipping/delivering costs of your work (see T & C). We will cover the costs for the venue, advertising, printing, reception, etc. but you must pay the handling fee and all delivery/shipping costs of your work including insurance if necessary. The handling fee covers the cost of various stages during the exhibition such as unpacking, displaying, and packing works after the exhibition.
  4. Q

    12) How can I submit my photo work for entry and the Finalists' Exhibition if selected?

    A

    You can submit one shot or a set of maximum 5 photos as a series or a story. If you transfer from your Profile Page you can make a photo: 72 resolution, 550 pixels (height) x 650 pixels (width). If your photo's width or height is shorter than this, you should add white space to make up to this size otherwise it deforms. For the Finalists' Exhibition, if your work is a series you can exhibit one main photo plus small extra photos (ask EWAA for more details). The size of the photo for the exhibition should be the same as a 2D work maximum outside box size total (width + height + depth) = within 160cm. All photo works must be framed with a glass (or clear plastic) front cover.
  5. Q

    13) How can I submit my 3D work for entry and the Finalists' Exhibition if selected?

    A

    For entry, you should submit at least 2-5 photos of your 3D work. One main shot and others from different angles or close-up shots for our judges to see your work as close to reality as possible. If you transfer your final entry work package from your Profile Page, you should edit images as 72 resolutions with 550 pixels height x 650 pixels width (including white space if necessary). Please see the online manual of the Profile Page. If you do not have a Profile Page, our designer will do this for you. If you are selected for the Finalists' Exhibition, you should send the work in a box: maximum size of (height + width + depth) = within 90cm. (So your 3D work must be smaller than this size.)
  6. Q

    14) How can I submit my installation work for entry and the Finalists' Exhibition if selected?

    A

    Because of the limited space of the gallery, you cannot exhibit your real installation there. So, for entry, you should show your installation with maximum 5 photos and one drawing, statement and video (within 5 minutes) if available. Please use Profile Page to create your final entry package and transfer it to our selection site. If you do not have a Profile Page, just submit large images as our designer will do this for you. If you are selected for the Final Exhibition, you should produce a 2D presentation panel to which you can fix photos, a statement and drawing to explain about your installation work. The size of the presentation panel should be the same as a 2D work: outside box size total should be (height + width + depth) = within 160cm. The finalists of Installation works are also allowed to display a part of the installation or material of the installation at the gallery. However, these 3D materials have the same size limitations as a 3D work.
  7. Q

    15) How can I submit my video / animation work for entry and the Finalists' Exhibition?

    A

    For the entry, please upload your video to Vimeo (the length must be within 5 minutes). They can encode your video and provide you with embedded codes which you can copy and send to us. Then we will link from your entry work to the Vimeo so our judges can watch your video through Vimeo. If you have a Profile Page you can produce your final video entry package by yourself. For the Finalists' Exhibition, you should provide AVI or Quick Time formatted video file with DVD or upload such a file to Mega-Size File Transfer Service from which we can download. You can find many such services through Google and normally it is free of charge.
  8. Q

    16) Can I sell my submitted works to visitors at the exhibition?

    A

    Of course you can, but please do so through us. We believe it will be easier and beneficial for you to let us deal with tax and other complicated issues. When we have customers who wish to purchase your works, we will inform you. In the case of successful sales, we will take a 20% commission on customer's purchase price.Remember to keep your wording friendly, approachable and easy to understand… you are writing this for lots of different types of people to read and you want to appeal to them all.
  9. Q

    17) If selected, do I have to put a frame in my work for the Finalists’ Exhibition?

    A

    If your selected work is photography, you must put a frame with glass or clear plastic front cover. If your selected work is 2D you can decide whether to exhibit with or without a frame. For a small work, you should put a frame which generally looks better.
  10. Q

    18) Can I display my work at the gallery by myself if selected?

    A

    No, you must leave it to us as to where or how your work is displayed. However, we will ask each exhibitor to indicate in writing any preferences for display beforehand. We will do our best but it is impossible to make every exhibitor happy and I am sure you will understand this.
  11. Q

    19) Can exhibitors be disqualified from exhibiting?

    A

    Yes, if you send or deliver larger size of work than what we specified or you cannot deliver your work to the gallery on the specified date and time you will be disqualified to exhibit even if you are a selected finalist. Also, if we found out your work has political, religious, sexual or such nature which may give people the wrong impression about the EWAA competition we reserve the right to decline your application at our own discretion.
  1. Q

    10) What is the "Profile Page"?

    A

    If you enter more than three works for the competition, we will provide you with a Profile Page for free (subject to T & C). If you enter one or two works, you can have the Profile Page at a discount price (£25, normal value £50). The Profile Page is like your Home Page and you can produce it by yourself with an online manual. If you have your own website, you can link it to your Profile Page. If you enter the EWAA competition you can transfer your final entry package to the judge’s selection site from your Profile Page directly. We will also link to your Profile Page from each of your entry work which will enable our judges to see entrants' backgrounds when they assess their entry work. However, to have a Profile Page is not a required condition for entering the EWAA competition and the Profile Page will not affect the judge’s ultimate selection. All Profile Pages will be listed and introduced at 'East-West Artists Online Directory' which we promote worldwide.
  2. Q

    11) Do I have to pay for the Finalists’ Exhibition if selected?

    A

    If your entry work(s) get through the 1st selection (online by our judges), you are eligible to exhibit in the Finalists’ Exhibition at La Galleria in Pall Mall, central London. You must pay a handling fee of £25 and shipping/delivering costs of your work (see T & C). We will cover the costs for the venue, advertising, printing, reception, etc. but you must pay the handling fee and all delivery/shipping costs of your work including insurance if necessary. The handling fee covers the cost of various stages during the exhibition such as unpacking, displaying, and packing works after the exhibition.
  3. Q

    12) How can I submit my photo work for entry and the Finalists' Exhibition if selected?

    A

    You can submit one shot or a set of maximum 5 photos as a series or a story. If you transfer from your Profile Page you can make a photo: 72 resolution, 550 pixels (height) x 650 pixels (width). If your photo's width or height is shorter than this, you should add white space to make up to this size otherwise it deforms. For the Finalists' Exhibition, if your work is a series you can exhibit one main photo plus small extra photos (ask EWAA for more details). The size of the photo for the exhibition should be the same as a 2D work maximum outside box size total (width + height + depth) = within 160cm. All photo works must be framed with a glass (or clear plastic) front cover.
  4. Q

    13) How can I submit my 3D work for entry and the Finalists' Exhibition if selected?

    A

    For entry, you should submit at least 2-5 photos of your 3D work. One main shot and others from different angles or close-up shots for our judges to see your work as close to reality as possible. If you transfer your final entry work package from your Profile Page, you should edit images as 72 resolutions with 550 pixels height x 650 pixels width (including white space if necessary). Please see the online manual of the Profile Page. If you do not have a Profile Page, our designer will do this for you. If you are selected for the Finalists' Exhibition, you should send the work in a box: maximum size of (height + width + depth) = within 90cm. (So your 3D work must be smaller than this size.)
  5. Q

    14) How can I submit my installation work for entry and the Finalists' Exhibition if selected?

    A

    Because of the limited space of the gallery, you cannot exhibit your real installation there. So, for entry, you should show your installation with maximum 5 photos and one drawing, statement and video (within 5 minutes) if available. Please use Profile Page to create your final entry package and transfer it to our selection site. If you do not have a Profile Page, just submit large images as our designer will do this for you. If you are selected for the Final Exhibition, you should produce a 2D presentation panel to which you can fix photos, a statement and drawing to explain about your installation work. The size of the presentation panel should be the same as a 2D work: outside box size total should be (height + width + depth) = within 160cm. The finalists of Installation works are also allowed to display a part of the installation or material of the installation at the gallery. However, these 3D materials have the same size limitations as a 3D work.
  1. Q

    11) Do I have to pay for the Finalists’ Exhibition if selected?

    A

    If your entry work(s) get through the 1st selection (online by our judges), you are eligible to exhibit in the Finalists’ Exhibition at La Galleria in Pall Mall, central London. You must pay a handling fee of £25 and shipping/delivering costs of your work (see T & C). We will cover the costs for the venue, advertising, printing, reception, etc. but you must pay the handling fee and all delivery/shipping costs of your work including insurance if necessary. The handling fee covers the cost of various stages during the exhibition such as unpacking, displaying, and packing works after the exhibition.
  2. Q

    12) How can I submit my photo work for entry and the Finalists' Exhibition if selected?

    A

    You can submit one shot or a set of maximum 5 photos as a series or a story. If you transfer from your Profile Page you can make a photo: 72 resolution, 550 pixels (height) x 650 pixels (width). If your photo's width or height is shorter than this, you should add white space to make up to this size otherwise it deforms. For the Finalists' Exhibition, if your work is a series you can exhibit one main photo plus small extra photos (ask EWAA for more details). The size of the photo for the exhibition should be the same as a 2D work maximum outside box size total (width + height + depth) = within 160cm. All photo works must be framed with a glass (or clear plastic) front cover.
  3. Q

    13) How can I submit my 3D work for entry and the Finalists' Exhibition if selected?

    A

    For entry, you should submit at least 2-5 photos of your 3D work. One main shot and others from different angles or close-up shots for our judges to see your work as close to reality as possible. If you transfer your final entry work package from your Profile Page, you should edit images as 72 resolutions with 550 pixels height x 650 pixels width (including white space if necessary). Please see the online manual of the Profile Page. If you do not have a Profile Page, our designer will do this for you. If you are selected for the Finalists' Exhibition, you should send the work in a box: maximum size of (height + width + depth) = within 90cm. (So your 3D work must be smaller than this size.)
  1. Q

    14) How can I submit my installation work for entry and the Finalists' Exhibition if selected?

    A

    Because of the limited space of the gallery, you cannot exhibit your real installation there. So, for entry, you should show your installation with maximum 5 photos and one drawing, statement and video (within 5 minutes) if available. Please use Profile Page to create your final entry package and transfer it to our selection site. If you do not have a Profile Page, just submit large images as our designer will do this for you. If you are selected for the Final Exhibition, you should produce a 2D presentation panel to which you can fix photos, a statement and drawing to explain about your installation work. The size of the presentation panel should be the same as a 2D work: outside box size total should be (height + width + depth) = within 160cm. The finalists of Installation works are also allowed to display a part of the installation or material of the installation at the gallery. However, these 3D materials have the same size limitations as a 3D work.
  1. Q

    15) How can I submit my video / animation work for entry and the Finalists' Exhibition?

    A

    For the entry, please upload your video to Vimeo (the length must be within 5 minutes). They can encode your video and provide you with embedded codes which you can copy and send to us. Then we will link from your entry work to the Vimeo so our judges can watch your video through Vimeo. If you have a Profile Page you can produce your final video entry package by yourself. For the Finalists' Exhibition, you should provide AVI or Quick Time formatted video file with DVD or upload such a file to Mega-Size File Transfer Service from which we can download. You can find many such services through Google and normally it is free of charge.
  2. Q

    16) Can I sell my submitted works to visitors at the exhibition?

    A

    Of course you can, but please do so through us. We believe it will be easier and beneficial for you to let us deal with tax and other complicated issues. When we have customers who wish to purchase your works, we will inform you. In the case of successful sales, we will take a 20% commission on customer's purchase price.
  3. Q

    17) If selected, do I have to put a frame in my work for the Finalists’ Exhibition?

    A

    If your selected work is photography, you must put a frame with glass or clear plastic front cover. If your selected work is 2D you can decide whether to exhibit with or without a frame. For a small work, you should put a frame which generally looks better.
  4. Q

    18) Can I display my work at the gallery by myself if selected?

    A

    No, you must leave it to us as to where or how your work is displayed. However, we will ask each exhibitor to indicate in writing any preferences for display beforehand. We will do our best but it is impossible to make every exhibitor happy and I am sure you will understand this.
  1. Q

    19) Can exhibitors be disqualified from exhibiting?

    A

    Yes, if you send or deliver larger size of work than what we specified or you cannot deliver your work to the gallery on the specified date and time you will be disqualified to exhibit even if you are a selected finalist. Also, if we found out your work has political, religious, sexual or such nature which may give people the wrong impression about the EWAA competition we reserve the right to decline your application at our own discretion.
  2. Q

    16) Can I sell my submitted works to visitors at the exhibition?

    A

    Of course you can, but please do so through us. We believe it will be easier and beneficial for you to let us deal with tax and other complicated issues. When we have customers who wish to purchase your works, we will inform you. In the case of successful sales, we will take a 20% commission on customer's purchase price.Remember to keep your wording friendly, approachable and easy to understand… you are writing this for lots of different types of people to read and you want to appeal to them all.